Stop wasting hours researching hardware and software. Epic IT sources, quotes, and delivers the right technology for your business, at the right price, from trusted Australian suppliers.
Sourcing and supplying technology across Perth
Solutions Partner status for licensing and cloud
Most hardware and software quotes returned within hours
Source, configure, deploy, and support under one agreement
IT procurement services take the guesswork out of buying technology. Instead of your team spending hours comparing products, reading spec sheets, and chasing vendors, a managed IT procurement provider handles the entire process: identifying the right hardware and software, sourcing competitive pricing from trusted suppliers, and making sure everything works with your existing environment before it arrives.
For most Perth small and medium businesses, procurement is not just about getting a good price. It is about getting the right product for the job. A laptop that meets your security policies. A server that fits your growth plan. Licensing that does not leave you over-provisioned or out of compliance. That is where having an experienced IT partner makes the difference.
At Epic IT, procurement is built into our managed IT services. Your virtual CIO team knows your environment, your budget, and your IT roadmap. So when you need new equipment or software, we do not start from scratch. We recommend what fits, source it quickly, and handle the deployment so your team stays focused on their actual work. It is one of the reasons 98% of our managed services clients stay with us year after year.
Our supplier relationships cover everything from endpoint devices to enterprise infrastructure. If it connects to your network, we can source it.
Business-grade machines from HP, Lenovo, Dell, and Microsoft Surface. We spec devices to match your workload requirements, security policies, and budget. Every device is pre-configured with your standard operating environment before it reaches your desk, so your team can start working on day one.
Rack-mounted and tower servers for on-premises workloads, plus backup appliances and cloud backup solutions. We design server infrastructure around your capacity, redundancy, and disaster recovery requirements. For businesses moving to the cloud, we also handle Azure cloud infrastructure provisioning.
Firewalls, managed switches, wireless access points, and SD-WAN appliances from vendors like Fortinet, Ubiquiti, and Cisco Meraki. Every piece of networking equipment is selected to work with your managed security services and configured to meet your compliance requirements.
Microsoft 365 licensing, line-of-business application subscriptions, operating system licences, and security tooling. We manage your licence inventory so you are never paying for seats you do not use. As a Microsoft Solutions Partner, we provide direct access to the full Microsoft licensing catalogue including volume licensing and CSP agreements.
Office printers, multifunction centres, and managed print solutions for busy workplaces. We source devices that fit your print volume and integrate with your existing network, then handle setup and driver deployment across your fleet.
NBN business plans, dedicated fibre, 4G/5G failover connections, and SD-WAN configurations. We work with Australian carriers to source the right connection type and speed for your location, then manage the installation and integration with your network infrastructure.
IT procurement works best when it is not a standalone transaction. When your IT provider also manages your network, security, and strategy, procurement decisions are informed by real data about your environment.
Under an Epic IT managed services agreement, your virtual CIO team maintains a complete asset register and hardware lifecycle plan. They know which machines are approaching end-of-life, which software licences are up for renewal, and where your infrastructure needs investment. When it is time to buy, the recommendation is already backed by months of monitoring and planning.
This approach eliminates the reactive purchasing cycle that costs most businesses time and money. Instead of scrambling to replace a failed laptop or rushing to renew expiring licences, your procurement is planned, budgeted, and executed on schedule. For Perth businesses with 20 to 200 staff, this kind of IT discipline is the difference between technology that supports growth and technology that holds it back.
We have been doing this for over 22 years across hundreds of Western Australian organisations. Our procurement team knows which products hold up in Perth office environments, which vendors provide reliable local warranty support, and which configurations avoid the compatibility headaches that waste your time. That experience is baked into every recommendation we make.
The cheapest device is rarely the one with the lowest sticker price. It is the one you planned for.
Every device we supply is logged with its purchase date, warranty expiry, and expected replacement window. You always know what you own, how old it is, and when it falls out of support. No spreadsheet archaeology when the auditor or the insurer asks.
We work to practical replacement windows: three to four years for laptops and desktops, five to six for servers and network hardware. Machines past those windows cost more in lost productivity and support time than a replacement does, and they are the devices most likely to fall behind on security updates.
Devices are purchased with warranty terms that match their planned service life, so you are never running production equipment without vendor support. Where next-business-day onsite cover is available, we quote it, because a dead laptop on a two-week return-to-base warranty is a productivity problem you do not need.
Instead of a painful bill every few years when everything ages out at once, we stage replacements across financial years. Your virtual CIO builds the refresh schedule into your annual IT budget, so capital expenditure is predictable and defensible at board level.
There is no universal right answer. There is a right answer for your cash flow, your growth plans, and your accountant.
Leasing or Device-as-a-Service turns hardware into a predictable monthly operating cost. It suits businesses growing headcount quickly, teams that want refresh cycles built into the agreement, and owners who prefer to keep capital free for revenue-generating investment. The equipment stays in warranty and stays current.
Outright purchase usually wins for long-life assets like servers, network infrastructure, and boardroom AV, and for stable teams whose devices will serve their full lifecycle. Ownership can also open depreciation or asset write-off treatment depending on the rules in force, which is a conversation for your accountant rather than your IT provider. We quote both paths so the comparison is real numbers, not theory.
Software procurement is as much about timing as product choice.
Microsoft’s July 2026 pricing changes showed how much timing matters: businesses that reviewed their Microsoft 365 licensing before renewal locked in better terms before the increase landed. We track every renewal date in your environment and raise licensing decisions months out, so changes happen on your schedule rather than the vendor’s.
Most businesses we onboard are paying for seats nobody uses: departed staff still licensed, premium plans assigned to people who need basic ones, duplicate tools doing the same job. We audit licence allocation at every renewal and every quarterly review. Trimming that waste routinely funds a good chunk of the year’s hardware refresh.
From initial request to deployment, here is what the process looks like.
IT procurement services handle the sourcing, quoting, purchasing, and delivery of technology products for your business. This includes hardware like laptops, servers, and networking equipment, as well as software licensing, subscriptions, and internet connectivity. A managed IT procurement provider like Epic IT also handles configuration and deployment, so equipment is ready to use when it arrives.
When procurement is included as part of a managed IT services agreement, there is typically no separate fee for the procurement service itself. You pay for the products at competitive wholesale pricing. Epic IT’s supplier relationships and volume purchasing mean Perth businesses often pay less than they would sourcing directly, while also getting the benefit of pre-configuration and deployment support. Our IT budgeting guide helps you plan procurement alongside your broader IT spend, and our IT support pricing guide shows how procurement fits into a managed services agreement. Contact us for a quote on specific products.
Our IT procurement services are available as part of our managed IT services packages. This is by design. Procurement works best when your provider understands your environment, security requirements, and IT strategy. If you are considering managed IT services for your Perth business, procurement is included from day one.
We source from all major hardware and software vendors including HP, Lenovo, Dell, Microsoft Surface, Fortinet, Ubiquiti, Cisco Meraki, and more. As a Microsoft Solutions Partner, we have direct access to the full Microsoft licensing catalogue. Our supplier network covers Australian distributors including Dicker Data, Ingram Micro, and Synnex, giving us competitive pricing and fast delivery across Western Australia.
Most hardware and software quotes are returned same-day. For larger projects involving multiple products or custom configurations, we typically deliver a detailed proposal within two to three business days. All quotes are delivered online and can be reviewed, adjusted, and approved from any device.
It depends on cash flow and asset type. Leasing suits fast-growing teams that want predictable monthly costs and built-in refresh cycles. Buying usually wins for long-life assets like servers and networking, and may offer depreciation or asset write-off benefits, which your accountant should confirm. Our IT procurement services include quoting both options side by side so you can compare real numbers rather than theory.
For most Perth businesses, laptops and desktops should be replaced every three to four years, and servers and network hardware every five to six. Past those windows, support costs, lost productivity, and security exposure outweigh the price of replacement. Our IT procurement services include lifecycle tracking, so replacements are planned and budgeted rather than forced by a failure.
Managed IT Services (MSP)
Transformations
Gilmac
Gilmac is a major Western Australian agricultural exporter with over 100 users spread across farm operations, regional offices, and a Perth headquarters.
RediMed
RediMed is a leading occupational healthcare provider operating clinics across Western Australia, Victoria, and Queensland. Managing highly sensitive patient data under strict healthcare compliance requirements, RediMed’s aging on-premise server infrastructure was reaching end of life — creating reliability risks, escalating maintenance costs, and limiting the organisation’s ability to scale across multiple states.
